Privacy notice
Last updated: 11 November 2026
buildingplans246 is run by Tropical Dwellings Inc. ("we", "us"), Pasture Road, Haggatt Hall, St. Michael, Barbados. We are the data controller for the personal information described here. Questions or requests: tropicaldwellingsinc@gmail.com.
What we collect
When you send us a request
- Your name and email address.
- Your phone or WhatsApp number, if you give it.
- Whether you have the land surveyor's plot, and anything you write to us.
- The plan you chose and your answers in "Find your plan".
While we work on your project
- Messages you post on your project page and files you upload (sketches, photos, documents).
- Updates, drawings and other files our team posts for you.
- Later, when we invoice you: invoice amounts and payment dates. We do not store bank or card details.
When you use the site
- A sign-in cookie that keeps you signed in on your device for up to 90 days, and the time you last signed in.
- Your IP address, held for up to one hour to stop spam (it is not saved with your project), and in our hosting provider's server logs, which it keeps for 7 days.
- To show the site's fonts and the 3D plan viewer, your browser loads files from Google Fonts and from public code libraries (jsDelivr and cdnjs). Like any website, these services see your IP address and browser details when they send the files. We do not send them anything else.
We do not use advertising or tracking cookies.
Your land surveyor's plot: we need it before we can submit your drawings, but please don't upload it, or any ID, to the site. Your designer will arrange it with you directly.
Why we use it
- To reply to your request and work on your project: changes with your designer, drawings, and submission to Town & Country Planning. This is needed to provide the service you asked for.
- To email you a sign-in link or code, and to tell you when your project is updated.
- To keep the site safe from spam and misuse.
- To keep invoices and payment records as the law requires.
We do not sell your information or use it for marketing. If we ever want to send you news, we will ask first.
Who sees it
- Our team at Tropical Dwellings Inc.
- Companies that run parts of the site for us: website, database and file hosting (Render, United States); the network in front of the site and our domain's records (Cloudflare, United States); sending the site's emails, such as sign-in links and project updates (Resend, United States); and our team's mailbox, which receives your requests and replies (Google Gmail, United States). They act on our instructions.
- Town & Country Planning and other authorities, when we submit your application or the law requires it.
Outside Barbados: our hosting and email providers store information in the United States. We send it there because it is needed to provide the service you asked for and with your consent, and we choose providers with strong security.
How long we keep it
- Enquiries we don't take on: deleted 1 year after we close the request.
- Projects: your project page, messages and files are deleted 1 year after the project is closed or submitted.
- Invoices and payment records: kept for 7 years from the invoice date, even if your project or account is deleted sooner, because tax law requires it.
- Your sign-in account is deleted when you have no projects left.
Your rights
Under the Data Protection Act, 2019 you can ask us to:
- give you a copy of the information we hold about you;
- correct anything that is wrong or incomplete;
- delete your information (we may have to keep invoices for tax);
- limit how we use it, or object to how we use it;
- give you your information in a common digital format to take elsewhere.
Email tropicaldwellingsinc@gmail.com from the address you used with us. We will reply within 30 days. If you are not happy with our answer, you can complain to the Data Protection Commission of Barbados: 5th Floor, SSA Building, Vaucluse, St. Thomas; telephone (246) 536-1200.
Keeping it safe
Your project page is visible only to you and our team. You sign in with a one-time link or code sent to your email, and files are stored privately, not on public web addresses. If a breach puts your information at risk, we will tell you and the Data Protection Commissioner without delay, within 72 hours where we can.
Changes
If we change this notice, we will update the date at the top and tell existing clients by email.